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Old 07-21-08, 11:56 AM   #1
LolaRennt
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Join Date: Mar 2003
Posts: 784
Local copy of IMAP email with Thunderbird

Hi,

I have all my emails in gmail (about 35,0000 of them). I use a folder structure or organize my emails, so I have those 35,000 emails divided in a couple of hundred folders. I use IMAP access to gmail.

How can I keep using IMAP, and still have a local copy of everything on my laptop? Sometimes, I am not connected to the internet, but I would still like to be able to read my emails. I know you can mark individual folders for local download, but I have hundreds of folders, so doing one by one is not a very usable way.

Same thing for calendar and contacts. Is there a way to store that locally?

Thanks!
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Old 07-21-08, 08:35 PM   #2
Jay G.
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Join Date: Oct 2001
Posts: 12,930
For email, turn on Offline support. Thunderbird will download and store all your IMAP emails locally, and you'll be able to access then while offline.

http://email.about.com/cs/mozillatips/qt/et033004.htm
http://webchick.net/node/12
http://lifehacker.com/software/geek-...ent-314574.php
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Old 07-21-08, 08:44 PM   #3
Jay G.
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Join Date: Oct 2001
Posts: 12,930
Quote:
Originally Posted by LolaRennt
Same thing for calendar and contacts. Is there a way to store that locally?
The Lightning extension for Thunderbird adds a locally stored calendar to the app, and contacts are always stored locally in Thunderbird.
http://www.mozilla.org/projects/cale...ing/index.html

If you mean you want to store Google's web calendar and contacts list locally, you'll need to sync Google with Thunderbird.

Here's how to sync Google's Calendar with Thunderbird/Lightning:
http://www.techiecorner.com/178/how-...h-thunderbird/

Here's how to sync contacts between gmail and Thunderbird:
http://lifehacker.com/394284/zindus-...oogle-contacts
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Old 07-21-08, 09:43 PM   #4
LolaRennt
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Join Date: Mar 2003
Posts: 784
Quote:
Originally Posted by Jay G.
For email, turn on Offline support. Thunderbird will download and store all your IMAP emails locally, and you'll be able to access then while offline.

http://email.about.com/cs/mozillatips/qt/et033004.htm
http://webchick.net/node/12
http://lifehacker.com/software/geek-...ent-314574.php
Hi Jay,

I had discovered offline already. The problem is that I have hundreds of folders, and so have my other users (colleagues). I would like the inbox and all subfolders to be offline accessible. The only way I found is to expand each subfolder, and then check it manually. Not a huge problem, but kind of annoying that I'll have to do this hundreds of time for each user. I was wondering if there is an extention that could recursively check each subfolder when you check a parent folder for offline use.

Thanks for the links for calendar and contacts. Great help!
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Old 07-22-08, 08:20 AM   #5
Jay G.
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Join Date: Oct 2001
Posts: 12,930
Quote:
Originally Posted by LolaRennt
I was wondering if there is an extention that could recursively check each subfolder when you check a parent folder for offline use.
You could try the Sync on Arrival extension:
https://addons.mozilla.org/en-US/thunderbird/addon/1396

That extension says it only downloads "new" messages, so you might have to remove the gmail account and re-add it for it to grab all messages.

Also, searching the thunderbird extensions, I found this other extension for syncing gmail contacts:
https://addons.mozilla.org/en-US/thunderbird/addon/7307
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Old 07-24-08, 04:41 PM   #6
LolaRennt
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Join Date: Mar 2003
Posts: 784
Problem with invitations

Hi Jay,

You have answered my questions in this thread and previous threads to a T, so I was wondering if you know the answer to this.

Per your suggestions, I have installed Lightning (v0.8) and Provider for Google Calendar (v0.4), so I can now sync my calendar in Thunderbird and Google.

I have problems with appointments where I need to invite others though. When I make the appointment in Thunderbird, it doesn't seem to save the fact that I invited others. Specifically, as long as I stay in the calendar, and re-open an appointment, I see the invitees. As soon as I switch to mail, and then back to calendar, the invitees are gone. Also, the checkbox "Send attendees invitations via email" is greyed out.

When I enter the appointment in the web part of Google Calendar, I can invite attendees, and send out emails, but the email in Thunderbird then does not have "accept, decline" buttons. I think something is amiss with the synchronization between Google and Thunderbird.

Any ideas?
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Old 07-24-08, 05:21 PM   #7
Jay G.
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Join Date: Oct 2001
Posts: 12,930
Unfortunately, I don't use Thunderbird, so I'm not familiar with the Lightning calendar app or Provider for Google Calendar.

It does look like there are others that are experiencing your problem though:
http://groups.google.com/group/provi...286ae9c1835d7#

I just test sent a test invite from Google Calendar to Outlook, and I had to open the invite.ics attachment on the received email before I got an accept/decline option. I don't normally use or receive invites for events though, so I don't know if this is out of the ordinary.
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